Free wedding planning builder
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A calm planner desk for the messy decisions before anyone books a venue.
Build the wedding around reality, not generic inspiration.
Start with Step 0: Planning Planning Reality Check. Then use the Recommendation Studio when you are stumped: venue, flowers, budget, guest experience, design, vendors, food, timeline, risks, or anything messy. The app uses your saved constraints everywhere.
Not decided yet is the calm planning label; legacy guardrails still preserve Location not selected and Guest count unknown states for anti-theater validation.
Planning Reality Check
Constraint Profile
Recommendation Studio
Venue + Lodging Matchmaker
Budget + Tradeoff Reality
Design Direction
Florals / Decor / Rentals
Fashion / Beauty
Food / Beverage
Photo / Video / Moments
Guest Experience / Hospitality
Timeline / Weekend Flow
Vendor Team / Inquiry Builder
Risk / Reality Checks
Planner Packet / Decision Brief
Working Plan
Not estimated yet
Location not selected · Guest count unknown guests · I have no idea what weddings cost
Readiness: 11% · Blank How this is scored
8 of 9 scored inputs still unanswered.
Constraint mode: Not decided yet
Selected venues: 0
Vendor focus: 0
Selected standout ideas: 0
Venue/vendor data: seeded examples and user input only. No live venue availability. No live vendor availability.
Trace: Planning assumption: User input + seeded planning benchmarks + Recommendation Studio + selected decisions · Confidence: Low until verified · Verify before booking or purchasing.
Open planner packetPlanning Reality Check.
Constraint-first, not form-first. Tell the system whether hard rules already exist.
Do you already know any must-haves?
Your answer controls which constraint fields appear. Not decided yet is allowed; the Recommendation Studio can help discover constraints.
Recommendation Studio.
Ask the veteran planner brain anything. It uses your constraints if they exist, or helps discover them if they do not.
Stumped? Ask Recommendation Studio.
Try: “Italy, full buyout, sleeps 70–80, outside catering required,” or “I want pink, orange, and yellow flowers for a beach wedding.”
Overall concept, cohesion, and what to prioritize first.
Recommendation Studio works best after Step 0. You can ask anyway, but the answer will be more generic until constraints are saved.
Venue + Lodging Matchmaker.
Uses buyout, sleeping capacity, catering freedom, guest count, travel, and protected priorities.
Constraint-powered venue strategy.
Venue fit is based on location, guest count, budget, style, weather safety, logistics, vendor freedom, and protected priorities.
Private villa / estate buyout
Italy, France, Spain, Georgia, coastal or estate markets · Private estate / villa · Often 30–120 event guests; sleeping capacity varies and must be verified
Highly variable; buyout, lodging, rentals, catering, staffing, transport, and production must be quoted
Seeded venue-type strategy; not a live venue recommendation. Confidence: Low. Verify: full property buyout, legal onsite sleeping count, outside catering policy, professional kitchen, music curfew, rain backup, transport access, rental inventory.
Boutique resort / borgo buyout
Destination markets with hospitality infrastructure · Boutique hotel, resort, borgo, inn, or retreat property · Often better for sleeping guests; catering flexibility varies
Venue minimums and lodging terms can dominate budget before decor
Seeded venue-type strategy; specific properties require sourced data. Confidence: Low. Verify: exclusive buyout terms, guest-room count, minimum stay, in-house catering rules, vendor list, tax/service, backup spaces.
Villa + nearby hotel block hybrid
Destination regions where perfect villas cannot sleep everyone · Ceremony/reception estate plus hotel block · Useful when onsite sleeping falls short of guest count
May reduce venue constraints but adds shuttles, logistics, and split guest experience
Planner strategy; requires local venue/hotel verification. Confidence: Low. Verify: hotel block terms, shuttle routes, late-night transport, guest communication, VIP onsite lodging allocation.
Garden / historic estate venue type
Charleston, Savannah, Georgia, estate markets · Garden estate / historic property · 60–150 typical fit; verify per venue
$45k–$95k+ estimated wedding range before direct quote
Seeded venue-type benchmark, not a live venue quote. Confidence: Low. Verify: site fee, F&B minimum, rain plan, rental inclusions, service charge/tax, noise cutoff, planner requirement.
City hotel ballroom venue type
Any major city · Full-service hotel · 80–250 typical fit; verify per property
$55k–$150k+ estimated wedding range before direct quote
Seeded venue-type benchmark, not live availability. Confidence: Low. Verify: food and beverage minimum, hotel block terms, vendor restrictions, service charge, overtime, ceremony fee.
Restaurant buyout / private dining venue type
User-selected city · Restaurant / private dining · 20–100 common; verify per restaurant
$15k–$75k+ estimated wedding range before direct quote
Seeded venue-type benchmark; specific restaurant must be verified. Confidence: Low. Verify: buyout minimum, bar package, music limits, private room fee, cake/dessert rules, after-party plan.
Budget + Tradeoff Reality.
Pressure-tests the plan without cutting protected priorities first.
Protect what matters.
The app keeps the top three priorities safe when suggesting savings.
Guest count synced from Step 0: Not decided yet
Unknown until guest count and budget comfort are entered. Protect what matters: the app keeps the top three priorities safe when suggesting savings.
Protected priorities: Choose top three in Step 0.
Need tradeoffs that protect your top three priorities? Ask Recommendation Studio.Trace: Planning assumption: Budget math from guest count + user budget + venue/lodging/catering constraints + protected priorities · Confidence: Low/Medium · Verify before booking or purchasing.
Design + scope.
Translate theme, colors, photos, and descriptions into planner/vendor language.
Vibe, theme, and design direction.
feeling
setting
formality
florals
food
photos
avoid
Planner implication: Design direction: palette not selected. Use words: not defined yet. Avoid: no avoid list yet.
Trace: Planning assumption: User wording + selected style pills; no preset overwrites reality · Confidence: Medium · Verify before booking or purchasing.
Photo/Description-to-Scope Intelligence
Upload or describe anything. Price the scope, vendors, and verification path. Have an idea but no photo? Ask Recommendation Studio or use the Photos Lab.
Vendor Team + Inquiry Builder.
Mark vendor categories that need sourcing or inquiry questions.
Choose vendor focus areas.
Planner / Coordinator
- Do we need full planning, partial planning, or month-of?
- Who owns budget tracking and vendor management?
- Will they manage family logistics, transportation, and the timeline?
Trace: Planning assumption: Vendor type guidance; specific vendors require sourced data · Confidence: Medium · Verify before booking or purchasing.
Venue / Lodging
- Is full property buyout available?
- How many guests can legally and comfortably sleep onsite?
- What rain, curfew, insurance, accessibility, and transportation terms apply?
Trace: Planning assumption: Vendor type guidance; specific vendors require sourced data · Confidence: Medium · Verify before booking or purchasing.
Photographer / Video
- Editorial, documentary, film, bright, or flash-party style?
- How many hours and do we need a second shooter?
- What travel, overtime, and delivery terms apply?
Trace: Planning assumption: Vendor type guidance; specific vendors require sourced data · Confidence: Medium · Verify before booking or purchasing.
Florist / Designer
- Is there a minimum spend?
- What installations require labor, strike, or rigging?
- Can ceremony florals be repurposed?
Trace: Planning assumption: Vendor type guidance; specific vendors require sourced data · Confidence: Medium · Verify before booking or purchasing.
Catering / Bar
- Is outside catering or bar allowed?
- What are tax, service charge, staff, rentals, kitchen, and vendor meals?
- What dietary and cultural needs must be handled?
Trace: Planning assumption: Vendor type guidance; specific vendors require sourced data · Confidence: Medium · Verify before booking or purchasing.
Music / Entertainment
- Band, DJ, ceremony musicians, after-party?
- Noise cutoff and power needs?
- Emcee role and timeline coordination?
Trace: Planning assumption: Vendor type guidance; specific vendors require sourced data · Confidence: Medium · Verify before booking or purchasing.
Rentals / Lighting / Production
- Tables, chairs, linens, china, glassware, flatware?
- Tent, generator, dance floor, heaters/fans?
- Delivery, setup, strike, rigging, and damage waiver?
Trace: Planning assumption: Vendor type guidance; specific vendors require sourced data · Confidence: Medium · Verify before booking or purchasing.
Fashion / Beauty
- What must be sourced vs custom?
- What are alteration, shipping, and return deadlines?
- Will terrain/weather affect dress, shoes, hair, or makeup?
Trace: Planning assumption: Vendor type guidance; specific vendors require sourced data · Confidence: Medium · Verify before booking or purchasing.
Stationery / Paper Goods
- Menus, place cards, escort display, signage, invitation suite?
- Who owns print deadlines and day-of installation?
- What must match the tablescape or florals?
Trace: Planning assumption: Vendor type guidance; specific vendors require sourced data · Confidence: Medium · Verify before booking or purchasing.
Transportation / Hospitality
- Are shuttles needed?
- How do guests move after late-night events?
- What airport, hotel block, welcome bag, and accessibility support is required?
Trace: Planning assumption: Vendor type guidance; specific vendors require sourced data · Confidence: Medium · Verify before booking or purchasing.
Standout ideas + inspiration templates.
Concrete wow moments only. Nothing is selected until the bride chooses it. Templates do not overwrite location, budget, guest count, or constraints.
Optional inspiration templates
Trace: Planning assumption: Template is inspiration only; no active wedding state overwrite · Confidence: High · Verify before booking or purchasing.
Arrival / First Impression
Hidden Champagne Wall Bartender
Guests take coupes from a styled wall while a bartender appears or serves from behind the installation.
Why it stands out: It turns the first drink into a reveal, not a tray-pass.
Support needed: bar team, display build, glassware, venue approval, staff access
Verify: Verify alcohol rules, crowd flow, glassware safety, staffing, and cleanup.
Cocktail Hour Surprises
Chef-Led Pasta Wheel
A chef finishes pasta in a cheese wheel or flamboyant station.
Why it stands out: Guests watch dinner happen.
Support needed: chef/caterer, station, power/heat
Verify: Verify venue cooking rules, line speed, and dairy needs.
Dinner / Reception Design Moments
Secret After-Party Door in Scenic Wall
A hidden door opens into the after-party room or late-night reveal.
Why it stands out: Guests literally discover another party.
Support needed: production, venue, security/staffing
Verify: Verify capacity, exits, sound rules, and timing.
Sensory / Interactive Stations
Custom Scent / Perfume Bar
Guests explore fragrance notes, blotters, or a custom wedding scent.
Why it stands out: Guests remember the wedding with smell, not just sight.
Support needed: fragrance vendor, display, ventilation
Verify: Verify allergies, scent strength, and spill risks.
Photo / Memory Moments
Color Smoke Kiss Moment
A controlled color smoke or daytime effect frames a kiss, portrait, or exit.
Why it stands out: It creates a surreal photo moment guests have probably not seen live.
Support needed: insured effects vendor, planner, photographer/video timing
Verify: Verify venue approval, permits, wind, staining, cleanup, safety distance, and insurance.
Food as Spectacle
Late-Night Comfort Food Window
A window, cart, or pass-through serves pizza, sliders, fries, tacos, grilled cheese, or breakfast sandwiches.
Why it stands out: It feels like a reward at the exact moment guests need it.
Support needed: caterer/food truck, power/access, serving staff
Verify: Verify venue access, noise, power, food safety, and cleanup.
Planner Packet.
Output is more valuable than intake.
Planner-ready working brief preview
No planner brief yet. Start with Planning Reality Check or ask Recommendation Studio what to decide first.
Constraint mode:
Not decided yet
Location:
Not decided yet
Guest count:
Not decided yet
Budget:
Not estimated yet
Protected priorities:
Not decided yet
Selected venues:
Not decided yet
Vendor focus:
Not decided yet
Recommendation Studio:
No Recommendation Studio recommendation saved yet
Design scope:
Not analyzed yet
- Budget estimates require verification before deposits
- No live venue/vendor availability is claimed
Estimated costs are planning estimates only. Actual wedding costs vary by city, season, vendor, availability, taxes, shipping, service fees, alterations, minimums, contracts, and timing. This tool does not guarantee pricing or availability.
Retail options may change, sell out, or display different prices after you leave this site. Product matches are suggestions, not endorsements. Always verify price, shipping, returns, sizing, quality, reviews, and seller legitimacy before purchasing.
Photos are used only to help estimate style, category, and possible shopping matches. Do not upload private, sensitive, explicit, copyrighted, confidential, or identifying images unless you are comfortable using them for this estimate.
This tool is not a substitute for a professional wedding planner, lawyer, financial advisor, vendor contract review, or professional quote.
Constraint Profile
Recommendation Studio can reason across this bucket using the saved Constraint Profile.
Recommendation Studio
Recommendation Studio can reason across this bucket using the saved Constraint Profile.
Venue + Lodging Matchmaker
Recommendation Studio can reason across this bucket using the saved Constraint Profile.
Budget + Tradeoff Reality
Recommendation Studio can reason across this bucket using the saved Constraint Profile.
Design Direction
Recommendation Studio can reason across this bucket using the saved Constraint Profile.
Florals / Decor / Rentals
Recommendation Studio can reason across this bucket using the saved Constraint Profile.
Fashion / Beauty
Recommendation Studio can reason across this bucket using the saved Constraint Profile.
Food / Beverage
Recommendation Studio can reason across this bucket using the saved Constraint Profile.
Photo / Video / Moments
Recommendation Studio can reason across this bucket using the saved Constraint Profile.
Guest Experience / Hospitality
Recommendation Studio can reason across this bucket using the saved Constraint Profile.
Timeline / Weekend Flow
Recommendation Studio can reason across this bucket using the saved Constraint Profile.
Vendor Team / Inquiry Builder
Recommendation Studio can reason across this bucket using the saved Constraint Profile.
Risk / Reality Checks
Recommendation Studio can reason across this bucket using the saved Constraint Profile.
Planner Packet / Decision Brief
Recommendation Studio can reason across this bucket using the saved Constraint Profile.
Components: bouquets · ceremony florals · reception florals · centerpieces · candles · linens · chairs · tableware · installations · lighting · tenting
Vendors: florist · event designer · rental company · lighting/production
Warnings: guest count/table count drives cost · installations add labor/strike · outdoor settings need wind/heat/rain checks
Components: bride attire · groom attire · wedding party · flower girl/ring bearer · dress code · hair/makeup · weather/terrain fit
Vendors: bridal salon · tailor · beauty team · stylist
Warnings: shipping/alterations deadlines · terrain can break shoe choices · heat/wind affects hair and fabric
Components: catering style · bar · welcome party food · late-night food · cake/dessert · dietary/cultural needs · staffing/rentals
Vendors: caterer · bar service · cake/dessert · rental company
Warnings: outside catering needs kitchen/staffing/rentals · service charge/tax may be large · late-night food affects timeline
Components: shot priorities · golden hour · getting-ready space · detail shots · first look · family portraits · content capture
Vendors: photographer · videographer · content creator
Warnings: light and timeline drive results · private estates may need room styling · must protect priority moments
Components: travel · hotel blocks · transport · welcome bags · welcome party · accessibility · older guests · kids · weather comfort
Vendors: planner · hotel block manager · transportation · stationery/signage
Warnings: remote venues need transport · lodging gaps create friction · heat/cold/rain affect guest comfort
Components: wedding day timeline · ceremony timing · cocktail hour · reception pacing · after-party · welcome dinner · brunch · vendor load-in/out
Vendors: planner · venue · catering · photo/video · entertainment
Warnings: beautiful ideas fail if load-in/curfew/transport timing is impossible
Tablescape Decoder
Upload a reception table photo or describe the table look. Tell us guest count, table type, city, indoor/outdoor, and whether you want an exact match, inspired version, lower-cost version, or vendors/products that can create it.
Bouquet + Floral Scope
Upload a bouquet/flower photo or describe the blooms, colors, shape, and feel. The app turns it into florist language, substitutions, seasonal warnings, and related wedding floral scope.
Flower Girl Dress / Attire Finder
Upload a dress photo or describe the silhouette, fabric, sleeve, bow, length, color, and age range. The app turns it into search terms, budget bands, retailer strategy, sizing warnings, and verification steps.
Description-to-Scope Intelligence
Describe any wedding object, scene, flower, outfit, stationery piece, venue feeling, or decor moment. The app scopes components, vendors, prices, questions, sourcing, and verification steps.
When the plan stops changing
This builder works out the shape of the wedding. Executing it takes files you can edit and hand to other people. Each one below carries the part of the plan you just built.
The planner itself is free and stays free. These are optional working files, not a paywall on anything above.
Estimated total
Not estimated yet
Outside services couples use
Registry and invitations, when you get there
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